Position Summary

Major Responsibilities

• Treat safety and environmental compliance as a top priority.
• Interact closely with Lead Marine Personnel Officer for personnel scheduling, assisting with crew changes.
• Interact closely with ship’s team to nominate ports for reliefs. Act as the liaison/contact person for all officers in matters of scheduling regarding appointments to and from vessels.
• Ensure all officers joining vessels are in full compliance with statutory and company requirements with regard to certification and training.
• Act as the team Marine HR partner for sea staff. Forge relationships with sea staff and be the ‘go to’ contact for all employee relations matters.
• Updating accurately movements in Compas. Ensure current crew lists are available for all team vessels within Compas.
• Arranging support, and repatriation for crew members who have landed ashore for any reason.
• Provide occasional cover for administrative support roles, including applications for licenses/ endorsements and visas, and issuance of joining documentation.
• Contact for ‘After Office Hours’ for their respective Teams, as necessary.

• Responsible for assisting with and maintaining training plans for newly hired and newly promoted seafarers.
• Scheduling and booking of all seafarer shore-based training based on STCW requirements and competency gap training received through CMS review, internal and external audits. 
• Follow up seafarers, make travel/flight arrangements and prepare and issue customs and immigration, visa letters and travel documents necessary for sea staff attending training. 
• Enter and maintain accurate entries of seafarer training activities and certification into the Marine HR Crew Management System. 
• Issuing, approving and accurately coding invoices to ensure correct allocating of costs and relevant expenses.

• Ensure compliance with the recruitment policy and procedure. 
• Administer screening and English tests to potential new officers when required. 
• Arrange technical interviews for officer candidates. 
• Administer onboarding of successful applicants into Marine HR crew Management System and Carry out initial document checks. 
• Arrange and ensure relevant parties are made aware of new Hire orientation procedure

Requirements (Knowledge, Skills & Abilities)

• Excellent administration skills.
• Ability to respond positively to customers in an effective manner.
• Demonstrates teamwork, interpersonal and communication skills.
• Proficient in Microsoft Office applications.
• Knowledge and experience in the marine industry.

• Experience in a similar role.
• Familiar with industry regulations, for example, STCW convention and flag state regulations.
• Knowledge of Marine Training & Certification legislation and requirements.
• Demonstrates teamwork, interpersonal and communications skills.